Privacy Policy
Last updated: December 2, 2025
At iMotivat, we treat information as deliberately as we treat our deliveries. This Privacy Notice (hereinafter referred to as “the Notice”) explains how we process your information when you browse our website, landing pages, and serves to assure you that your data will be processed securely and appropriately.
In this notice:
"iMotivat" means iMotivat BV, registered at 2595 AN The Hague, The Netherlands, registered in the register of legal entities under number 87175797.
"iMotivat" acts as the data controller for personal information collected through this website.
“Data controller” means the natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the processing purposes and means.
“Personal data” means any information relating to a natural person who can be identified or is identifiable directly or indirectly, in particular by reference to an identifier, such as a name, identification number, location data or online identifier (…);
“GDPR”: refers to the Regulation (EU) 2016/679 of the European Parliament and of the Council of 26 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation).
1. Scope
This notice applies to:
Visitors to our website and landing pages.
Individuals who contact us or request information.
Prospects, clients, and professional partners.
Our scope covers all online interactions, including forms, email communication, and analytics. It is a priority for us to create and maintain an environment where visitors feel confident that their information will be handled securely and will not be misused. Pursuant to applicable data protection legislation, including the General Data Protection Regulation (GDPR) 2016/679 and relevant national laws, iMotivat would like to provide information regarding the collection and use of your data.
2. Whose personal data we process
In the course of our professional activities, iMotivat processes personal data relating to a limited number of clearly defined individuals. To ensure transparency, the categories below outline whose information may be handled as part of our operations.
Website visitors: Individuals who visit the iMotivat website, landing pages, or interact with our online content and digital services.
Event and meeting participants: Professionals who attend briefings, workshops, executive sessions, or other engagements organised or facilitated by iMotivat, whether in person or virtually.
Media and industry contacts: Individuals working in press, media, or sector-specific publications, as well as professionals who follow or engage with iMotivat’s thought leadership and activities.
Client and partner representatives: Contact persons or representatives of organisations that maintain a professional or contractual relationship with iMotivat, including leadership teams, stakeholders, and delivery partners.
Prospective clients: Professionals or organisations that express interest in iMotivat’s services or expertise, but who do not yet have a formal engagement with us.
3. What data we collect
When you interact with iMotivat, whether by visiting our website, submitting a form, or engaging with our communications, we collect only the personal information necessary to respond and operate effectively. This may include your name, organisational affiliation, professional role, email address, phone number, and any details you choose to provide in correspondence. In addition, we may collect limited technical data, such as device information or anonymous usage metrics, to ensure the security and performance of our platforms.
4. Why we process your personal data
We collect and process personal information exclusively to respond to your inquiries, facilitate professional engagements, manage services, and maintain the integrity and security of our digital presence. Data is also used to support operational continuity and improve the experience of users interacting with our services. We do not repurpose personal data for activities unrelated to these defined objectives.
5. Legal Basis for Data Processing
Personal data is processed only where there is a lawful basis to do so, including with your consent, when necessary to fulfil contractual obligations, for our legitimate business interests, or to comply with legal requirements. Consent may be withdrawn at any time, and such withdrawal will not affect the lawfulness of processing based on consent before its withdrawal.
6. How your personal data is managed internally
iMotivat manages personal information with strict internal governance and applies strict operational controls. Access to data is limited to authorised team members who require it for defined purposes, and all data handlers are bound by confidentiality and security expectations. Your personal information is stored in secure environments that incorporate industry-standard protections.
7. Sharing your data with third parties
We may share personal information with trusted service providers, such as hosting partners, CRM platforms, or communication tools, when this is necessary to deliver services or maintain operations. Any such third parties are contractually obligated to uphold appropriate data protection standards and to act only on our instructions. We do not sell personal data to third parties under any circumstances.
8. How long we hold personal data
Personal information is retained only as long as necessary to fulfil the purposes for which it was collected or as required by applicable law. Inquiry, prospect, and form submission data are periodically reviewed and removed when no longer operationally needed. Client data is retained according to contractual obligations and regulatory requirements.
8. Coockies & tracking technology
Our website may use cookies and similar technologies to support core functionality and to understand overall usage patterns. Where applicable, you may manage these preferences through your browser settings. We do not use intrusive tracking mechanisms beyond what is necessary for security and performance insights.
9. Your rights
You have rights with respect to your personal data, including the right to access, correct, delete, restrict processing, object to processing, or request portability of your information. Requests to exercise these rights may be submitted to us via [email protected]. We endeavour to respond in a timely and transparent manner in accordance with applicable legal standards.
10. Policy updates
iMotivat may update this Privacy Notice from time to time to reflect changes in operations, legal requirements, or best practices. The most current version will always be published on this website. Where changes are material, we will communicate them in an appropriate manner.
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Smart Project, Safe Data
Waldorpstraat 17, The Hague, The Netherlands
